With that in mind, its also crucial you are using your emails to their full ability. Do you still send emails from a @gmail.com or @bigpond.com address? Are you storing your mission critical emails securely, safely and in Australia? Its amazing how often we at Hosting-Australia.com as a Hosting Company, come across clients who either don't use their domain name for email or who do, but really have no true idea of where and how their emails are stored.
Most Web Hosting packages will include email services, including Hosting-Australia.com's range of Web Hosting Packages. but many people still fail to utilise an email address linked to your domain name. Its an easy, secure service to utilise, and will give your business a professional touch.
What Address to use?
A great idea is to sit down and work out exactly what you want to achieve from your email flow. Are you best to set up generic emails, such as info@, sales@ or admin@. Or are you better to go with john.smith@ or jane.smith@?
Again, something that seems to be missed by a lot of clients using emails for business is the "From Name", this is generally setup in your email client, and is what shows up in the Inbox of people receiving emails from you. Arguably as important or if not more than the email address itself, this is quite often the only way a customer or potential customer will identify the email as having come from you. Its important to be sure your identify yourself correctly, have correct spelling and punctuation and that it describes who you are to the person receiving the email.
Also keep in mind that you can utilise an email forwarder on most hosting packages. This is essentially an alias that will redirect emails from another address to your primary address. For example, you may have sales@ and enquries@ both directed to john.smith@. Which will result in all three emails being delivered into the primary email address inbox of john.smith@. You can these use filtering in your inbox to direct particular emails into sub folders.
Keep in mind, with a forwarder, you can only reply from the primary address.
Advanced Email - Hosted Exchange
If your email is mission critical, or you have staff you wish to share emails and calendars with, a Hosted Exchange Email Service may be the best solution for you. The key word with Hosted Exchange is productivity...it will greatly improve how your business, office or colleagues share and collaborate with you and other members of your team. It allows shared meetings, shared to-do lists, shared tasks and the use of powerful mobile apps, on both Android and iOS devices.
It can be especially valuable if you have multiple staff dealing with emails, as you can use Aliases and shared mailboxes to ensure only one staff member is dealing with an email and no more unprofessional and time wasting double up responses.
Call Hosting-Australia.com on 1300 761 930 to find out how Hosted Exchange can help your business save time and most importantly...save money!